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Job Overview:

We are seeking an organized and detail-oriented Administrative Assistant to support our property management team. The ideal candidate will assist in day-to-day operations, maintain tenant relations, and provide clerical support to ensure efficient office operations.

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Key Responsibilities:

• Serve as the first point of contact for tenant inquiries, concerns, and maintenance requests.

• Assist in preparing lease agreements, amendments, and renewals.

• Maintain and organize property files, tenant records, and financial documents.

• Schedule property inspections, maintenance work, and contractor services.

• Assist with rent collection, record keeping, and preparing financial reports.

• Handle incoming and outgoing mail, emails, and phone calls.

• Coordinate meetings, prepare agendas, and handle calendar management.

• Assist in marketing vacant properties and processing rental applications.

• Maintain inventory of office supplies and manage ordering as necessary.

• Perform data entry tasks and update the property management software.

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Qualifications:

• High school diploma or equivalent, additional education or training is a plus

• 1-3 experience in an administrative task or property management role is a plus, but not required.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

• Familiarity with property management software such as Yardi is a plus, but not required

• Strong communication and customer service skills.

• Excellent organizational abilities and attention to detail.

• Ability to multitask and prioritize in a fast-paced environment.

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Job Type: Full-time

Expected hours: 40 per week

​Working Schedule: Mon-Fri (8:00 AM to 5:00 PM)

​​Work Location: Summer Town Estates Community Center Dededo

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Guam Facilities Foundation Inc. is an Equal Opportunity Employer:

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Note: The statements herein are intended to describe the general nature and level of work being performed by the employee and are not to be construed as an exhaustive list of duties, responsibilities, and skills required of personnel as so classified. Additionally, they do not establish a contract of employment and are subject to change at the discretion of the employer.